TO: ALL MEMBERSOF CHESTFIELD PARISH COUNCIL: Councillors are summoned to attend a “virtual”meeting of the Chestfield Parish Council on SUNDAY 25 OCTOBER 2020 at 2.30pm for the transaction of the business described in the following Agenda.
Please note that due to the coronavirus/COVID19 this is a change to normal business practice:
This meeting will be held using Zoom as a virtual hosting platform.
Members of the public may still “attend” the meeting either online or by telephone:
Join Zoom Meeting at
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Meeting ID: 822 0770 1487. Passcode: 156810
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A G E N D A
1. Chairman’s Opening remarks and Apologies for absence
2. Declarations of Disclosable Pecuniary Interests and Other Significant Interests and Voluntary Announcements of Other Interests, and a reminder to think of any changes to the DPI register held at CCC, such as change of job or home.
3. To agree as a correct record the Minutes of the last full virtual parish council meeting held 23 August 2020 (and TO NOTE that these will be signed by the Chairman through the post after the meeting)
4. Adjournment of the meeting for parishioners’ questions and comments. This is the only opportunity during the meeting for residents to speak. The period for public participation will last no longer than 10 minutes and a single member of the public is afforded no more than 3 minutes to make their representation, with the discretion of the Chairman.
5. TO RECEIVE City and County Councillor Report (if applicable)
6. TO RECEIVE Planning Report including current applications(to be appended to the Minutes as Appendix 2)
If any resident has any comments on any current application please contact the Clerk prior to the meeting
- TO RECEIVE the Clerk narrative of the CPRE short guide to the Planning White Paper and the eight major changes within it
- TO NOTE the CCC Governance committee on 07 October 2020 voted to abolish the Forums throughout the district. (More information on the planning appendix)
- Changes to the call-in arrangements for planning applications:
TO NOTE the CCC Governance committee voted on 07 October 2020 to withdraw parish councils’ right to call-in an application to the planning committee and withdraw the trigger of 4 or more objections for an application to go to planning committee – and this was due to be ratified by the CCC Committee of Council on 15 October 2020, but that meeting had to be adandoned due to technical livestreaming difficulties and needs to be rescheduled(more information on the planning appendix). - TO NOTE New water quality advice from Natural England that will have an immediate impact on planning applications for new homes in and around Canterbury and Herne Bay because of the legal protection for water quality of Stodmarsh Nature Reserve (more information on the planning appendix)
- TO NOTE the Clerk will have attended a CCC “Our future district to 2040: Local Plan Transport virtual Conference” held on 21 October 2020.
- TO DISCUSS update re the proposed Vattenfall Solar Farm bordering Chestfield and in particular the Construction Traffic Management Plan, and routing.
- GRASMERE PASTURE application (CA/17/00469): Any other update, if any.
7. Use of section 101 since the last meeting: None.
8. Financial matters (App 3), including Authorisation of accounts by two signatories prior to the meeting
- Schedule of Payments Appendix 3 Finance Schedule to be signed by the Chairman of the meeting and returned to the Clerk by post.
- When meetings are able to be resumed in person – TO RECEIVE the bank statements and bank reconciliation for August and September2020, and TO RESOLVE the signature of a councillor other than the Chairman thereon;
- TO RECEIVE an End of Quarter Two to 30 September 2020 expenditure against budget headings report, for information.
- TO NOTE that the external auditor PKF Littlejohn LLP signed off the year end accounts to 31 March 2020 on 09 October 2020 and the Clerk has published the Notice of Conclusion of Audit on the website and noticeboards
- TO RESOLVE to purchase the latest Charles Arnold Baker book 12th edition
- TO RECEIVE an update on the magazine advertisers’ renewal exercise.
- TO RECEIVE report of the site meeting on 23 September 2020 with a KCC officer and response to consultation with residents affected and TO DISCUSS whether to proceed with up to five new trees in the Highways verge opposite The Barn, Chestfield Road and TO RESOLVE to explore the provision of Wildlife Sites in conjunction with KCC in suitable highways verges and other suitable sites within the village
- TO DISCUSS a possible box in the village to be a ‘seed swap box’ for residents to use
- TO NOTE that St John’s Church still intends to mark Remembrance Sunday on 8 November, with numbers restricted to 28 in the Church, and with the usual wreath laying. The Chairman will purchase and lay a wreath on behalf of the parish council (using his Chairman’s allowance).
- TO NOTE that the Clerk is progressing the order for vinyl panels for the Chestfield Road bus shelter as ratified by Cllrs earlier in the year.
- TO CONSIDER a new bin on the Primrose Way footpath (more information on the Clerk report)
- Other financial decisions to be discussed are under the relevant agenda heading.
9. Chestfield play park – to discuss parish council and residents’ concerns about the drainage problems with the trampoline in the CCC owned play park and any possible solution(s)in conjunction with CCC (more information on the Clerk report)
10. TO CONSIDER a grant to Chestfield Cricket Club for the creation of a Petanque Court for us a community facility for all residents (more information on the Clerk report)
11. Website and website accessibility regulations
TO NOTE that the Clerk has created and published an Accessibility Statement and uploaded this to the website. However, TO NOTE Cantium Business Solutions have now said they cannot host Kent parishes. They will host the existing website to 1 January 2021. TO DISCUSS and RESOLVE an alternative provider that meets the WCAG 2.1 Level AA Standards required.
12. Social and Christmas events – affected by the coronavirus pandemic and government restrictions:
i. TO NOTE the Quiz originally scheduled for 10 October 2020 has been cancelled.
ii. TO NOTE that the Art Outreach Christmas Decorations workshop scheduled for 21 November 2020 has also had to be cancelled.
iii. TO NOTE the ‘Carols Around The Tree’ will probably not be able to go ahead this year – TO DISCUSS and advise all parties concerned.
iv. TO DISCUSS erection of the Christmas Tree (but not the side lights) – TO DISCUSS if this may be done safely as normal following social distancing guidelines
v. TO DISCUSS the PC could erect a different banner apologising to all but at the same time wishing everyone a Happy and Safe Christmas.
vi. TO DISCUSS the Christmas lights annual competition: Residents could send in photos of their Christmas lights then Cllrs could choose a winner. The winner’s photo can then feature in the magazine together with the runners up (if there is enough space) and TO DISCUSS and RESOLVE to send them a voucher as a prize.
vii. TO DISCUSS whether to also have a children’s Christmas light/decorations competition too.
viii. TO RESOLVE to agree to cancel the volunteers buffet – and TO DISCUSS the potential for something later in 2021
13. TO RECEIVE any furtherupdate re correspondence from the Government Digital Service and the parish council “gov.uk” domain name
14. TO NOTE the Clerk has completed and updated monthly Risk Assessments around Coronavirus risks from April to September 2020
TO NOTE that speedwatch sessions for those over 70 years old were allowed to resume with PPE and social distancing, etc from 10 September 2020 and the Clerk organised a volunteer rota to 31 December.
15. TO RECEIVE the Clerk’s report, including correspondence (Appendix 4)
16. TO RECEIVE Cllr Todd’s report from the virtual Police Parish Forum held on 14 October 2020 (his report is on the Clerk report)
17. Highways
- The suggestion that the Parish Council may put together a cycle link/project proposal and forward this to the Kent Highways stewards to explore further (This links to the ongoing watching brief re a resident’s request that the parish council explore improvements for cycling/cycle path provision in and around the parish.) There is no update yet.
- The parish council has resolved to use its “highways ear marked reserve” of £3,467 to progress a Kent Highways a Traffic Regulation Order to try and reduce the speed limit along the stretch of the old Thanet Way by the Oyster Bed from 60mph to 40mph – TO RECEIVE any update
- TO NOTE a further revised Highways Improvement Plan has been circulated to councillors prior to the meeting – TO NOTE that a residents’ request for a Horse Warning sign between Maydowns Road and The Ridgeway bridleway will be paid for by Kent Highways subject to a suitable location being found. And TO NOTE that Kent Highways will fund and have now placed the order for three new dropped kerbs in the vicinity of 33 Primrose Way to improve accessibility in Primrose Way and also to CW40 on The Ridgeway.
- 20mph zones for Chestfield? – KCC Cllr Thomas suggested that the parish council might like to explore the possibility of 20mph zones/roads in Chestfield. An article ran in the September edition of the magazine. TO RECEIVE residents’ feedback.
18. Environment
- TO NOTE that the family of the late Len Claisse offered a memorial bench to the village and this will be installed in Maydowns Road (with the wholehearted agreement of the Maydowns Road Association committee). TO RECEIVE any update.
- TO NOTE that the KCC PROW team has installed a sleeper bridge on a steep dip on the footpath at the back of the Radfall Recreation ground to improve accessibility.
- Any update on a new bin between The Drove and Birkdale Close (more detail on the Clerk report)
- TO NOTE that the Clerk will attend the KALC free of charge Net Zero/Environment event on 3 November in partnership with Kent County Council and the Kent & Medway Environment Board. Speakers from Kent County Council, National Association of Local Councils, Kent & Medway Environment Board and KALC will look at raising awareness of the work that is taking place at national, county and local level on climate change and what we can all do to encourage increased participation and action to deliver Net Zero for Kent.
19. TO DISCUSS a date for the next virtual meeting
20. Closure of the meeting.